Primary Purpose:

1. Perform general accounting work relating to the preparation, administration, and control of the district financial resources.

Qualifications:

Education/Certification:

1. High school diploma or GED
2. Bachelor’s degree in accounting or finance-related field will be given significant weight

Special Knowledge/Skills:

1. Knowledge of basic accounting procedures
2. Ability to analyze and interpret financial data
3. Ability to use personal computer and software to develop spreadsheets, databases and do word processing
4. Knowledge of computerized accounting systems
5. Ability to work with numbers in an accurate and rapid manner
6. Effective organizational, communication, and interpersonal skills

Experience:

1. Two years accounting or accounting-related experience will be given significant weight

Major Responsibilities and Duties:

 

Accounting

1. Maintain the general ledger and prepare journal entries and budget transfers.
2. Prepare income statements, balance sheets, statements, consolidated statements, and other statements and reports.
3. Classify, record, and summarize numerical and financial data to compile and keep financial records using journals and ledgers or computer.
4. Prepare, enter, and record disbursement of district funds.
5. Check figures, postings, and documents for correct entry, mathematical accuracy, proper codes, and budget availability.
6. Prepare bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
7. Reconcile records of bank transactions.
8. Set up and maintain account controls, logs, and files.
9. Review and verify accuracy of journal entries, accounting methods, and procedures.
10. Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software.
11. Maintain complete and systematic records of assigned district financial transactions.
12. Record details of financial transactions in appropriate journals and subsidiary ledgers.
13. Maintain subsidiary accounts by verifying, allocating, and posting transactions.
14. Maintain general ledger by transferring subsidiary account summaries.
15. Examine all computerized general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
16. Compute and record cash receipt summaries.
17. Balance general ledger and subsidiary accounts by reconciling entries.
18. Work with bank officials to make inquiries and resolve discrepancies in account records.
19. Transfer funds between accounts as directed by business manager.

Administration

1. Work with administrators, principals, directors, and staff regarding budget and accounting issues.

Records, Reports, and Correspondence

1. Record, store, and analyze information using accounting software.
2. Prepare timely audit schedules and financial statements according to federal, state, and GASB standards.
3. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records and financial statements.
4. Assist with preparation of financial statements and budget amendments for presentation to board.

Other

1. Maintain confidentiality.

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.